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>> My name is Alyssa Petroff, and I am the
Assistant Director for Budget Administration

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within the Office of Institutional Advancement
at University of Maryland University College.

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So institutional advancement has --
we're three departments wrapped into one.

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We have our Career Services Team and our Alumni
Relations Team, as well as our Development Team.

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So I manage the budgets for all three
departments, all of our state funds,

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and then I also manage all of our -- the
spending of all of our donated funds,

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making sure that money is
spent within donor wishes

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and making sure that payments are paid on time.

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I try to work with each of
our three department heads

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on their budget before the
beginning of the fiscal year.

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So we just started our fiscal year on July 1st.

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And so starting in May, I
started the conversations

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with each department at about
the next fiscal year.

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You know, what are you planning on spending?

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What does the year look like for year?

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Are we planning on changing anything?

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And kind of work through there.

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Also, in, you know, conversations throughout the
year, if we're planning on adding in a new tool

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or adding and a new vendor, it's
helpful to know that information

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so that I can anticipate that when that happens.

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The end of the fiscal year has -- is the
biggest time crunch, because we all know

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that it's coming, but there's a
lot of details that need to happen,

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making sure that vendors are paid on time,
making sure that reimbursements are done

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on time and all that kind of stuff.

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Throughout the year, I work
with each department head to --

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on their budgets to make sure that
we're spending in line with what is

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in their state account and making sure
that all of our events are in budget

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and all of our vendors are paid properly and
vendors are actually completing their work.

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I heavily utilize spreadsheets
to complete my job.

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When I do budget reporting, I pulled
down reports out of our financial system,

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which we use Workday here at UMUC, and
the information that's in that system,

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the way it comes out might
not necessarily be legible to

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or readable to, you know, our department heads.

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So what I do is I kind of change the way the
data is laid out in an Excel spreadsheet,

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so it's easily digestible by the
individual and they know exactly

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where they are at the end of each month.